EPSYS: Your One-Stop Shop for Streamlined Procurement

22 June 2023

Managing a foodservice business isn’t always easy – whether you run a single or multi-site operation. From fluctuating costs and stock management, to keeping on top of allergens, nutrition and varying budgets to name a few obstacles. It’s hard to know where to start or what to prioritise. 

You just want to be able to focus on providing the best customer experience possible, right? With one place to handle all the technical elements, like cost savings that impact your bottom line, integrated finances, and consolidated billing so all your invoices are done in one place. That way, you can focus on growing your business and building better experiences and relationships – with your suppliers, staff, and customers. 

What is EPSYS?

EPSYS is our P2P (Procure-to-Pay) system developed in-house at Foodbuy. Designed to help you buy and operate smarter – from cutting costs and wasted stock to keeping on top of nutrition and allergen compliance. And because we own the system and develop it ourselves, it can be tailored to meet your procurement team’s individual needs.

But what does that mean for you, exactly?

Purchasing in one place

Streamline your purchasing for both food and non-food products so you only pay for what you receive. By merging all purchasing into one platform, there’s no need for multiple systems, bills, and manual processes making it easier for you to manage your purchasing processes.

Stock and recipe management in one place

When you run multiple operations at once, keeping on top of every single product across every single site is a full-time job in itself. In fact, it can be a time-consuming nightmare. EPSYS allows you to track your inventory levels, ensuring that you never run out of the products you need, while also reducing the risk of overstocking, food waste, and human error.

What’s more, is that you can manage all your current recipes (and new ones) here, too! From finding allergen and nutritional information for new recipes to creating recipe cards that update with live catalogue and selling price changes, you can track and calculate your gross margins real time so you never have to fall behind on finances.

More time to build relationships

But that’s all well and good for operational benefits. That’s only part of the job. What about the relationships you have with your suppliers and your team? That’s what gets you up in the morning – the connections you make on the job.

It’s time for great supplier relationships. With improved communication and collaboration. And how about fewer manual tasks and processing for your teams, too? So they can focus on the parts of their roles they enjoy most. And deliver that amazing customer experience you pride yourselves on.

Easy onboarding

And what better way to help that happen than dedicated training and onboarding to help you and your team get the most out of the system? As capable as we all are, sometimes we need a resource that can help improve our day-to-day and ensure our long-term performance. Whether that’s purchasing performance, reducing costs, or building stronger relationships. 

By partnering with Foodbuy, you get the whole lot, so you can take major steps forward to improve your business and achieve your goals.

Contact us today to find out more how you can make the most of EPSYS by reaching out to Gordon.Turner@Foodbuy.co.uk.