eProcurement and P2P system - EPSYS

Helping you to buy smarter

EPSYS is our market-leading eProcurement and procure to pay (P2P) system, streamlining order placement, supplier and price file management, purchase approvals and invoicing.

EPSYS isn’t a ‘one size fits all’ solution; instead it’s a flexible and highly customisable system that can be shaped to meet the demands of any organisation.

Seamless system integration

Designed to integrate seamlessly with existing business or finance software, EPSYS dynamically links all of your key people across multiple departments to your chosen suppliers, delivering real cost savings across the entire buying cycle. Our dedicated EPSYS experts will help train your team to ensure you get the best system experience.

WHY CHOOSE EPSYS

Your teams have one simple system where they place all their orders, removing the need for phone or email orders
Only trusted food suppliers and products can enter the supply chain
Full visibility and transparency meaning you only pay for what’s received
Real-time data allows you to make informed purchasing decisions
Stock usage reports allow you to monitor all aspects of your procurement and hospitality purchasing operation
Dedicated support to help train your teams and ensure you get the very best system experience

What is Procure to Pay?

Procure to Pay (P2P), is the term used to describe system-based automation of procurement processes, enabling users to easily make business to business (B2B) purchases.

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NO MATTER YOUR POSITION IN THE SUPPLY CHAIN, EPSYS IS THE SYSTEM FOR YOU

Procurement

EPSYS gives you more fine control over the buying process, whilst also hugely reducing workload

Finance

EPSYS gives you greater financial control with more comprehensive and reliable financial data, whilst reducing the labour required to monitor transactions

Operations

EPSYS will present operators with a suite of approved suppliers and products from which they are authorised to buy at prices that have been previously agreed

BESPOKE MODULES

EPSYS offers several bespoke modules to ensure the system adds value to every aspect of the procurement and supply chain management process.

Industry benchmarking
Real-time assurance that the prices you are paying are competitive
Allergen Control
Easily access allergen, nutrition and all other product data to support with Natasha’s Law
Recipe Management
Deliver dynamic costing of recipes using real-time product pricing
Stock Management
Stock usage reports to help you monitor all of your operation
Three-way Match
Only ever paying for what is received through goods receipting
Sustainability Reporting
keep on top of your green and CSR credentials, including food waste & food mileage

TRUSTED BY THE FOOD AND HOSPITALITY SECTOR

EPSYS has been providing market leading P2P and eProcurement solutions since 2001 and is trusted by food and hospitality businesses of all shapes and sizes.

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our system experts

Our systems are built and maintained in-house by our expert team of developers and eProcurement system experts. This gives us a fully flexible approach and means we can easily integrate our systems with your existing ones. We also have dedicated support to help train your teams and ensure you get the very best system experience.

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“The recipe module helps us manage cost and calculate allergens in our menus"

"This is essential with Natasha’s law coming into force. The savings on staff time and the traditional woes associated when purchasing in a volatile market from the kitchen floor to the accounts office are both tangible and very welcome.”

BRIAN COLE, CATERING MANAGER AT NEW COLLEGE, THE UNIVERSITY OF OXFORD

“We are absolutely delighted with EPSYS."

"We’re looking forward to continuing to work closely with Foodbuy to develop and enhance our understanding of what we are purchasing – but more importantly, how we then use that data to better inform our decisions."

JOHN GRAHAM – FINANCE DIRECTOR, NAZARETH CARE CHARITABLE TRUST

"Foodbuy makes eProcurement really easy."

"They provide dedicated support to get you up and running and the business benefits are far reaching. We know exactly what our business is ordering which is great from both a supply chain integrity perspective and for making sure we are buying smart.”